South Africa: Office manager/Financial assistant – Crisis Group

The International Crisis Group (Crisis Group) is an independent, non-profit, non-governmental organisation, with over 110 staff members on five continents, working through field-based analysis and high-level advocacy to prevent and resolve deadly conflict. We are currently looking for a highly motivated, independent thinking staff member who will be located in Pretoria, South Africa.

OFFICE MANAGER/ FINANCIAL ASSISTANT FOR THE SOUTHERN AFRICA PROJECT
Role:

Working under the supervision of the Southern Africa Project Director, you will assist the team in overall office and financial management. The position will be based in our centrally located office in Pretoria.
Responsibilities - office management:
Ensure that Crisis Group financial records are kept up to date, submit these records to headquarters in Brussels, maintain an accurate record of financial transactions, and undertake banking duties as necessary;
Assist in the correct transmission of payroll matters for this small office;
Provide assistance to Crisis Group personnel and board members visiting the Pretoria office and coordinate timely advocacy meetings for visiting staff members;
Organise specific events for the office as requested;
Maintain equipment at the Crisis Group office, including computers, printer, fax etc.;
Coordinate the distribution of Crisis Group reports, including the maintenance of a computerised distribution list;
Oversee the functioning of the office including payment of bills, ensuring the office is kept clean and orderly, and other duties as necessary;
Provide assistance to Crisis Group staff members with all administrative issues;
Assist both project managers with travel arrangements and setting up appointments; and
Provide other administrative support as necessary.

Candidate profile:

South African national or person with legal right to work in South Africa;
A degree in administration or equivalent combined with experience in working with research-based NGO.
Experience in maintaining financial records;
Good IT knowledge – be able to give firsthand support;
An excellent verbal and written command of English, any other South African language; and
Good knowledge of Southern Africa.

Applications must be in English and include: a CV, cover letter outlining motivation for the job, providing start date and last salary earned, and the contact details of three references. In the cover letter, the candidate should briefly describe how he/she meets the position qualifications. Please refer to Crisis Group's website for more information on our organisation on: http://www.crisisgroup.org [2].

Please send applications by email to [email protected] [3] to the attention of Ms Johanna van der Hoeven, Human Resources Director.

The closing date for applications is 5 December 2005.